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full time Office Manager

at Julie Stewart in Mississauga

Position: Office Manager
Location: Mississauga Road
Term: Permanent
Status: Full Time
Department: Administration
Reporting to: Executive Director
Date Posted: January 9, 2015
Application Deadline: January 30, 2015
Competition No.: OM MR 0115

JOB SUMMARY:
Leisureworld Caregiving Centre – Mississauga Road is home to 160 residents and currently has an opening for a Full Time Office Manager.

The Office Manager is accountable to the Executive Director for the management of the accounting function. This includes the effective management of all financial accounts and reconciliations including the processing of an accurate employee payroll, accounts receivables and payables, resident trust accounts and staff personnel records in accordance with Company policies.

FINANCIAL ACCOUNTABILITY:
• Balance and process a bi-weekly payroll for approximately 200 hourly and salaried staff;
• Prepare Payroll Analysis Form for completion by managers;
• Participate in the development of the operational budget annually;
• Manage and monitor all administration expenses, explain monthly variances and work with the executive director to identify corrective action;
• Receive invoices and packing slips and ensure they are matched with invoices and checked and coded by department heads;
• Maintain petty cash system with accurate recording of cash distributed and receipts/signed vouchers for each transaction;
• Create and maintain resident files in computerized billing system (PCC) and prepare monthly billing;
• Manage resident trust account and reconcile monthly;
• Complete month end reports and ensure submission to corporate office within required time frames.

HUMAN RESOURCES:
• Maintain all personnel files in accordance with Company standards;
• Coordinate performance appraisals that are coming due for all management staff, during probation and annually thereafter;
• Monitor absenteeism records for management staff and maintain the Summary of Attendance statistics in accordance with the Attendance Management Program;
• Maintain employee payroll files (status changes, ROE request, pay changes, termination records, and garnishments);
• Maintain records for union including seniority lists and union dues;
• Maintain records for pension/RRSP contributions;

• Reconcile year end CPP payments;
• Review Trial T4 for errors and prepares final run;
• Ensure benefit administration is initiated for new employees and contributions / enrolment summaries are checked for accuracy.

GENERAL:
• Establish internal mechanisms and audits to ensure records (paper and electronic) are utilized, stored, maintained, retained and destroyed as per Company policies;
• Maintain confidentiality of all financial, personnel and resident data;
• Participate in strategic planning process and accreditation activities;
• Serve as the computer services liaison and is proficient in all accounting, communication, documentation and time and attendance software used by the home;
• Perform reception duties as required.

EDUCATION:
• Successful completion of a bookkeeping certificate or accounting courses at Community College, and possess proven office administration skills.

QUALIFICATIONS:
• Previous payroll administration experience;
• Excellent leadership and communication skills;
• Experience working as part of an interdisciplinary team;
• Proficiency with WORD, Excel, e-mail, internet use and computerized documentation;
• Knowledge of LTC regulations an asset.

WE INVEST IN YOU:
• Tuition Assistance
• Continuous growth and development
• Self-fulfillment through meaningful relationships with clients
• Employee Recognition and Discount Programs
• Employee Referral Bonus
• A dynamic and supportive working environment

Interested applicants are encouraged to apply directly to:
Julie Stewart
Human Resources Coordinator
4350 Mississauga Road
Mississauga, ON L5M7C8
Fax: 905-812-1173
E-mail: Julie.stewart@specialty-care.com
Website: www.leisureworld.ca
Competition No.: OM MR 0115

Please quote the competition number OM MR 0115 in the subject line of your fax or email and include your salary expectations.

Please note that if hired, your employment with the Company will be contingent on receipt of a police and vulnerable sector screening free of criminal activities and satisfactory to our Police Records Check and Vulnerable Screening policy.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, wherever appropriate, support will be provided in the recruitment process and accommodations for disabilities will be provided on request.

We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted.

OUR VALUES

Respect ° Commitment ° Teamwork ° Communication ° Learning

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Published at 09-01-2015
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