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full time SCHEDULING CLERK (2 Casual Vacancies)

at Leisureworld Senior Care Corporation in Toronto

Position: Scheduling Clerk (2 Vacancies)
Location: O’Connor Gate
Term: Permanent
Status: Part-Time Casual
Department: Nursing
Reporting to: Director of Care
Date Posted: August 15, 2014
Application Deadline: September 5, 2014
Competition No.: SCLRK GATE 0814

Leisureworld Caregiving Centre – O’Connor Gate is home to 158 residents and currently has an opening for a Permanent Part-Time Casual Scheduling Clerk (2 vacancies).

As a valued member of the team, the Unit Scheduling Clerk demonstrates a commitment to resident safety by providing quality care in accordance with the organization’s vision and mission.

RESPONSIBILITIES (But not limited to):
Resident Care Unit Support:
• Provides clerical assistance on each resident home area to assist in the smooth functioning of the unit.
• Ensures personalized requisitions from MDS are provided upon request.
• Books team Resident Care Conferences, as per Ministry Long Term Care Home Act and Regulations, as well as team conferences and keeps up to date schedule.
• Compiles monthly PSW profile lists and quarterly charge nurse primary resident care lists and assigns new residents as necessary.
• Tracks mobility equipment and coordinates foot care services
• Orders, conducts inventory and delivers office supplies under supervision of the Director of Care.
• Type correspondence as directed by Nursing Administration.
• Assists with quality assurance activities as directed by the Director of Care

Record Management
• Participates in the documentation process for residents by preparing and completing admission and discharge processes
• Tracks Resident leave of absences and daily census
• Ensures that resident charts are maintained and thinned according to policy.
• Ensures that discharge charts are filed using the home’s coding system.

Time Schedules:
• Provides assistance to Unit Scheduling Coordinator on as a needed basis.
• Responsible for notifying the Unit Scheduling Coordinator of staffing scheduling issues.

Other Administrative functions:
• Answering, screening and directing of telephone calls.
• Greeting visitors with the utmost courtesy and directing as required.
• Constant monitoring of all alarms on exterior doors.
• Receiving payments and issuing receipts as requested after core operational hours
• Leisureworld is a 24/7 operation, flexibility to work a variety of shifts as required operationally.
• Other duties as assigned.

• Minimum 2 years office experience (preferably in a medical office or related experience).
• Experience in a long term care environment considered an asset.
• Proficiency with Microsoft Word, Outlook and Excel.
• Knowledgeable of administrative/computer skills.
• Good organizational and communication skills
• Highly organized and able to work in a stressful environment.
• Ability to multi-task.
• Patient and courteous, tactful and diplomatic.
• Professional appearance and behavior.
• Must have effective verbal and written English communication skills.

• Post-secondary studies in medical administration or equivalent education and work experience

• Tuition Assistance
• Continuous growth and development
• Self-fulfillment through meaningful relationships with clients
• Employee Recognition and Discount Programs
• Employee Referral Bonus
• A dynamic and supportive working environment

Interested applicants are encouraged to apply directly to:
Christine Ponce-Arena
Office Manager
Leisureworld O’Connor Gate
1800 O’Connor Drive
Toronto, ON M4A 1W7

Please quote the competition number SCLRK GATE 0814 in the subject line of your fax or email and include your salary expectations.

Please note that if hired, your employment with Leisureworld will be contingent on receipt of a police and vulnerable sector screening free of criminal activities and satisfactory to Leisureworld’s Police Records Check and Vulnerable Screening policy.

We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted. Resumes are shared amongst all Leisureworld Homes.


Respect ° Commitment ° Teamwork ° Communication ° Learning

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Published at 15-08-2014
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