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at Leisureworld Senior Care Corporation in Scarborough

Position: Scheduling Coordinator
Location: Leisureworld Scarborough
Term: Permanent
Status: Full time
Department: Nursing
Reporting to: Executive Director
Date Posted: August 12, 2014
Application Deadline: September 2, 2014
Competition No: SCO SCAR 0814

Leisureworld Caregiving Centre – Scarborough is home to 299 residents and currently has an opening for a Permanent Full-Time Scheduling Coordinator.

As a valued member of the team, the Scheduling Coordinator demonstrates a commitment to resident safety by providing quality care in accordance with organization’s vision and mission.

RESPONSIBILITIES (But not limited to):
• Responsible for ensuring staff schedules are completed for all departments by facilitating availability process, creating master schedules, collaborate with managers on time off requests, schedule employees returning from LOAs, utilizes call-in process to find replacements for sick/emergency call ins etc in accordance with the prescribed process.
• Verifies schedules and assign shifts on a daily basis by managing calls from employees, recording reasons for no shows, or decline of shifts, liaising with management on areas of concern.
• Manage Time and Attendance System to ensure accurate and timely payroll output
• Maintain the accuracy of vacation, sick and statutory holiday leaves, including ensuring the employee has sufficient hours for the requested leave.
• Facilitates timesheet edits/adjustments as needed.
• Prepares daily work assignments for nursing staff under the direction of the DOC and Associate Director of Care (ADOC).
• Participates in the documentation process for clients during admission and the tenure of their stay and prepares new admission charts.
• Prepares and assembles documentation of resident discharge, including filing using the home’s established coding system.
• Tracks Resident Leave of Absences and does daily census.
• Orders, conducts inventory, prepares invoices and delivers medical supplies and High Intensity Needs in the supervision of the Director of Care.
• Assists with quality assurance activities as directed by the Director of Care
• Ensures that resident charts are maintained according to policy.
• Type correspondence as directed by Nursing Administration, as well as photocopying/faxing as required.
• Leisureworld is a 24/7 operation, flexibility to work a variety of shifts as required operationally.
• Other duties as assigned.

• Minimum of three (3) years of experience in scheduling. Long-term care experience preferred.
• Proficiency with Microsoft Word, Outlook and Excel.
• Demonstrated effective administration/computer skills.
• Excellent organizational skills, attention to detail, the ability to manage multiple priorities/tasks effectively to meet deadlines.
• Ability to deal with confidential matters.
• Strong communication, interpersonal and listening skills for effective customer service.
• Diplomatic, detail-oriented and flexible with various work assignments.
• Ability to work independently with minimal direction and as part of a team.
• Sound knowledge/understanding of collective agreements is required.
• Must have effective verbal and written English communication skills.

• Diploma in Medical Office Administration, business management or equivalent education.

• Tuition Assistance Reimbursement
• Continuous growth and education development
• Self-fulfillment through meaningful relationships with clients
• Employee Recognition and Discount Programs
• Employee Referral Bonus
• A dynamic and supportive working environment

Interested applicants are encouraged to apply directly to:
Nargish Malam
Office Manager
Leisureworld Scarborough
130 Midland Avenue
Scarborough, ON M1N 4B2
Fax: (416) 264-3704

Please quote the competition number SCO SCAR 0814 in the subject line of your fax or email and include your salary expectations.

Please note that if hired, your employment with Leisureworld will be contingent on receipt of a police and vulnerable sector screening free of criminal activities and satisfactory to Leisureworld’s Police Records Check and Vulnerable Screening policy.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, wherever appropriate, support will be provided in the recruitment process and accommodations for disabilities will be provided on request.

We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted. Resumes are shared amongst all Leisureworld Homes.


Respect ° Commitment ° Teamwork ° Communication ° Learning

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Published at 12-08-2014
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