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full time Bilingual Administrator

at Amanda Deschenes (recruiter) in North York

Our client is a global manufacturer and distributor looking for a Bilingual Administrator who can support their project team and liaise with vendors. Great work environment and benefits!

Responsibilities

Manage service contract – sub-contractor agreement in compliance with standards
Types and posts minutes and follows up with some action items as assigned including meeting expenses for payment;
Assists with scheduling of meetings as required
Coordinates scheduling calendar and keeps up to date;
Maintains continuing Engineering Database – track progress and priorities
Creative Chaos Management – Warehouse, supplies, tools, files, (Establishes, revises and maintains filing system that require the filer to employ knowledge of department operations, discretion in determining the proper place for filing documents and to have an effective retrieval system;
Translation Services where required
RFP’s – as required
Composes correspondence, establishes formats and edits work for content.
Coordinates shipping and receiving
Handles routine and non-routine request for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the supervisor or others for disposition. In addition, uses personal tact in those cases where requested services or information cannot be granted without further review
Creates purchase orders on mainframe system and submits them to vendors.
Coordination of production of water carts, pre-treatment components
Bill payment
Creates invoices for water systems
Creates various reports for distribution to management
Establishes, implements and maintains procedures and systems for processing work and cyclical tasks and projects, communicating schedules, keeping records, etc;
Maintain and update project database matrix
Update Salesforce.com Weekly
Issue Worker’s Compensation Board Clearance Certificates via on-line service
Access to SAP as required
Works with vendors and A/P to resolve pricing and/or terms discrepancies
Develop contracts and agreement with suppliers - this includes follow up on agreement end dates;
Creates Clearance Certificates with Workers Compensation Boards


Qualifications

Minimum 3 - 4 years office administration in professional and/or sales environment required. Typically experience with handling high volume, complex administrative experience.
SAP experience is asset
Minimum 2 years Customer service experience required
Bilingual in French/English an asset
Requires effective interpersonal skills and behaviours conducive to a service/team-oriented environment (ie diplomacy, tact, flexibility, positive approach)
Must demonstrate expertise and leadership in material management and purchasing field
Superior communication skills both verbal and written
Requires broad base understanding and proficiency in use of PC’s and skills including MS Office products
High degree of organizational and time management
Basic knowledge of purchasing law
English [Advanced], French [Advanced]


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Published at 28-11-2012
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